Register Drawers (Cash Drawer / Till)
What Is a Register Drawer?
A Register Drawer in BakeSmart keeps track of:
- Starting Bank (Float) – The opening amount of cash placed in the till at the beginning of a shift.
- Payment Activity – All cash, credit, and other tendered transactions processed during the shift.
- Credit Card Tips – Logged automatically and included in end-of-shift reporting.
- Receipts – Credit card receipts tied to the shift for reconciliation.
- Closing Count – The actual cash counted at the end of the shift.
- Over/Short Totals – BakeSmart calculates whether the drawer is balanced, over, or short based on expected vs. actual amounts.
Manager Drawers Setup & Controls
Open & Assign a Drawer — STEP BY STEP
1. Click the Hamburger Menu (☰) at the top left of the app (above Favorites).
2. Select Manager Drawers (availability depends on job code permissions).
3. Click the Plus (+) icon (top right) to start and assign a new drawer.
4. In New Register, choose the assignment: Single person or Group (common for shared drawers).
5. Confirm Assigned By (auto-fills with the user starting the drawer).
6. Check Drawer Date/Time (uses the POS computer clock). Adjust the computer clock if needed; this affects reporting.
7. (Optional) Override the Starting Bank (Float) if the till cash differs from the default set in App > Settings > POS > Default Starting Bank.
8. Review details and click Continue.
9. A receipt prints with the timestamp, assigned user, and Starting Bank (Float).
10. The drawer is now active and assigned to this POS.
Drawer Options (Manager Menu)
From Manager Drawers, click the three dots (⋮) next to the active drawer:
- Move Drawer – Reassign to another register/employee.
- Withdraw Cash – Enter amount and reason.
- Deposit Cash – Enter amount and reason.
- Print X Report – Prints a running total for this drawer.
System uploads all tickets to the server before printing; click Continue to confirm.
Return to the POS with the Back Arrow (top left). All sales and tenders now track to this active drawer until it’s closed.
During the Shift
Cash transactions (sales, refunds, tips) are recorded to the open drawer.
Credit card transactions and tips are tracked alongside cash.
Tendered payment amounts (cash, card, gift card, check) remain separated for accuracy.
Run an X Report any time for a snapshot of current totals (drawer stays open).
Closing a Register Drawer
Close a Drawer — STEP BY STEP
1. Click the Hamburger Menu (☰) (top left).
2. Open Manager Drawers.
3. Find the drawer you wish to close.
4. Click the white box with three dots (⋮) to open its menu.
5. Click the red CLOSE DRAWER button.
6. Continue through the notice to upload tickets to the server and allow the process to complete.
7. In the Drawer Totals Menu, enter the quantity of each denomination (coins and bills), not the dollar total.
- Example: enter 22 for quarters (not $5.50)
- Example: enter 7 for tens (not $70)
8. If applicable, enter check totals collected during the shift.
9. The register prints a drawer slip showing balanced/over/short.
10. The register prints a Z Report summarizing sales and tender activity for the day.
⚠️ Important: The Z Report prints automatically when the POS drawer is closed. It is the final report for that drawer and resets the drawer for the next shift.
Settings Management
Edit drawer defaults (including Starting Bank (Float) and closing behavior) in App > Settings > POS > Drawers.
Best Practices
- Verify the Starting Bank (Float) against the till when opening.
- If short, override the Starting Bank (Float) to the actual and alert management.
- Keep one employee responsible for each till per shift.
- Enter denomination quantities (not totals) when closing.
- Enter check totals if applicable.
- Use X Reports for mid-shift snapshots.
- Use the Z Report for the final daily record and reset.
Video Walkthrough
🎥 Coming Soon – Video tutorial link will be added here