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How to Check & Manage Gift Card Balances in BakeSmartHow to Create, Sell & Use Digital Gift Cards in BakeSmart
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Articles- BLOG

Understanding Gift Cards in BakeSmart

Overview

Gift Cards in BakeSmart allow bakeries to sell prepaid value that customers can redeem in-store or online. Gift cards support upfront revenue and repeat business without ongoing monthly fees.

This article explains what gift cards are, what is supported today, and how gift cards are tracked in BakeSmart. Step-by-step instructions for selling and redeeming gift cards are covered in separate How To articles.

What Are Gift Cards in BakeSmart?

A BakeSmart gift card is a stored-value payment method that:

  • Is loaded with a dollar amount
  • Can be reloaded with additional value
  • Can be redeemed across multiple orders
  • Retains its balance until fully used

Gift cards are tracked separately from standard payments, allowing bakeries to clearly monitor outstanding balances and usage over time.

Availability & Fees

Availability

Gift cards can be:

  • Sold in-store through POS
  • Reloaded at the POS
  • Redeemed at:
    • POS checkout
    • Online checkout

Online gift card purchases through eCommerce are not currently available. (Coming in 2026)

Fees

  • No monthly gift card fees
  • 3% processing fee on the initial load only
  • No fees for:
    • Gift card redemption
    • Reloading existing gift cards
    • Balance tracking or reporting

Core Gift Card Capabilities

BakeSmart supports the following gift card functionality:

  • Sell physical and digital gift cards in-store
  • Reload existing gift cards with additional value
  • Redeem gift cards at POS or online checkout
  • Track balances and transaction history

Gift cards may be partially redeemed and reused until the balance reaches zero.

Tracking & Reporting

Gift card activity is tracked directly in BakeSmart, including:

  • Balance history
  • Reload and redemption records
  • Order-linked transaction logs

BakeSmart also includes a Gift Card Liabilities Report, which shows:

  • Outstanding gift card balances
  • Total unredeemed value (deferred revenue)

This report helps bakery owners understand open gift card balances at any point in time.

Importing Existing Gift Cards

BakeSmart supports importing gift cards from a previous provider.

To import existing gift cards, the following information is required:

  • Gift card number
  • Current balance

This ensures customers retain their remaining value during the transition to BakeSmart.

Gift Card Hardware & Vendors

BakeSmart supports:

  • Magnetic stripe card swipers for legacy gift cards
  • Physical gift cards from supported vendors

Preferred vendor details will be provided separately.

Related Articles

  • Using Gift Cards in BakeSmart
    (Selling, Redeeming, and Tracking)

Need More Help?

Use the Help icon inside the BakeSmart App to submit questions or request assistance. A member of the BakeSmart team will follow up.

Key Words

Gift Cards, Stored Value, Prepaid Payments, Gift Card Balances, Gift Card Reloads, Gift Card Redemption, Gift Card Reporting, Gift Card Liability Report, Deferred Revenue, POS Gift Cards, Online Gift Card Redemption, BakeSmart Payments

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