Understanding and Setting Up Time Cards in BakeSmart (Admin Guide)

Overview

Time Cards in BakeSmart track employee work hours, breaks, lunches, and optional tip reporting. Time cards are automatically created when staff clock in and out using the Time Clock on the PIN MODE screen in the BakeSmart App.

Before staff begin using the Time Clock, administrators should configure Time Clock Settings to define how employee time tracking behaves.

This article explains how administrators configure Time Card behavior.

What Time Cards Are

A Time Card is a record of an employee’s shift.

Each time card contains:

• Employee name
• Location
• Department (if used)
• Clock-in time
• Clock-out time
• Break and lunch activity
• Tips (if enabled)
• Total minutes worked
• Adjustment history

Time cards are created automatically when employees use the Time Clock.

Accessing Time Clock Settings

Administrators configure time tracking behavior through the Time Clock settings page.

To Access Time Clock Settings

1. Click Settings
2. Select Team
3. Click Time Clock

This page controls how employee time tracking behaves across the system.

Time Clock Settings

Paid Breaks

Enable this setting if break time should count as paid work time.

When enabled:

• Break time is tracked
• Break minutes are counted as paid time

If disabled, break time will be recorded but not counted toward paid hours.

Subtract Minutes Late From Paid Break

This setting limits how much break time counts as paid.

Example:

Maximum break time = 10 minutes
Employee takes 15 minutes

Only 10 minutes will count as paid break time.

Maximum Break Time

Defines the maximum number of minutes allowed for a paid break.

If employees exceed this limit, the extra time will not count as paid break time when the late subtraction option is enabled.

Paid Lunch

Enable this option if lunch time should count toward paid work hours.

If disabled, lunch time will still be recorded but will not count toward paid hours.

Prompt for Department When Clocking In

When enabled, employees will be prompted to select a department when clocking in.

Departments allow managers to track labor by work area.

Examples include:

• Front Counter
• Kitchen
• Prep
• Cake Decorating

Employees select a department each time they clock in.

Departments used for time tracking are separate from product departments used in menu organization.

Prompt for Tips When Clocking Out for the Day

When enabled, employees will be prompted to enter tips earned during their shift when clocking out for the day.

Tip entry:

• Appears only when clocking out for the day
• Does not appear for breaks or lunch
• Is optional for staff

Tip totals are stored in the employee’s time card.

Adjustment Reasons

Adjustment Reasons define the list of explanations managers can select when editing a time card.

Examples include:

• Forgot to clock in
• Forgot to clock out
• Incorrect time recorded
• Manager correction

To add a reason:

1. Enter the reason label
2. Click Add
3. Click Save Settings

Adjustment reasons create a clear audit trail when time cards are edited.

Departments

Departments categorize where employees are working during a shift.

Examples:

• Front Counter
• Kitchen
• Prep
• Cake Room

Departments are used only for employee time tracking.

Employees select a department each time they clock in if department prompting is enabled.

Saving Settings

After configuring Time Clock options:

1. Click Save Settings

These settings apply immediately to employee time tracking.

Related Articles

Using Time Cards in BakeSmart
Understanding the Time Clock
Understanding Roles and Permissions

Keywords

time card setup, time clock settings, employee hours, departments, break settings, lunch settings, tips tracking